BIOFerm™ Energy Systems Inc. is looking for a Project Assistant to provide administrative, logistic, and financial tracking support to the project management team. The position is based out of our office in Madison, WI.

Essential Job Functions

  • Assist Project Manager and engineering team throughout the design, planning and construction phase of a project

  • Track project financials including invoice processing and payment requests

  • Prepare, process, and track:

    • Various communications documents

    • Contact/phone lists

    • Monthly project reports

    • Change orders

    • Requests for information

    • Operation manuals

    • Other project related documents

    • Meeting minutes

    • Action item lists

    • Purchase orders

    • Payment requests

    • Filing and archiving of project documents – both paper and electronic

    • Expediting and coordinating information submitted or required by trades and suppliers

  • Identify, address and resolve project administration issues and problems as or before they occur

  • Meeting arrangements and preparations – invitations, follow-up of attendees, facility arrangements

  • Provide link between project management team and accounting department to issue and collect payments

  • Assist with additional administrative tasks as needed, including mailing, faxing, and expense reports

Competencies & Qualifications:

  • Bachelor or Associate’s degree in technical discipline, such as civil engineering or project management, or sufficient experience as a project assistant in a construction field

  • Experience in a construction field is desired

  • Familiarity with construction and engineering (civil, mechanical and electrical) terminology and processes

  • Excellent computer skills in Microsoft Office Word, Excel and Power Point including the ability to learn new software as required

  • Experience with MS Project is a plus

  • Systematic approach to ensure timely completion of all tasks

  • Ability to readily convert objectives into activities and deliverables

  • Excellent verbal communication and writing skills

  • Attention to detail

  • Excellent organizational skills

  • Valid US driver’s license

  • Willingness to travel and valid US passport required

  • Must be authorized to work for any company in the United States. Must not require sponsorship, or continued sponsorship to work for any company in the United States

To apply for this position, please email your cover letter, resume, and salary requirements to

© 2020 BIOFerm Energy Systems, Inc.